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How Fleet works

One connected workflow, from enquiry to payment.

Your software is Fleet. Your network can continue working through WhatsApp — here's how the two come together, stage by stage.

The workflow

One place for the work that actually happens.

Get a load
→
Find capacity
→
Negotiate
→
Confirm
→
Coordinate
→
Execute
→
Deliver
→
Get paid
1
Create your workspace
Sign up with your email and a password — that's it, no card, no approval wait. You can add your phone number anytime after, in Settings, to unlock one-tap WhatsApp OTP login for next time.
2
Add your contacts
Your own drivers, the transporters you already call, your co-brokers — add each one with their phone number and mark what kind of contact they are. None of them ever see or use Fleet. They just start getting WhatsApp messages from you, exactly like before.
3
Post a load, or send a Quick Enquiry
Route, truck type, material, and a rate if you already have one — rate is optional, add it after you've sourced. Or skip straight to Quick Enquiry, which creates the load and broadcasts it to your network in one step, for when you need a truck fast.
4
Source the truck
Match against your own attached fleet with one tap, or ask your wider network — any mix of transporters and co-brokers, over WhatsApp, with no group chat mess. Replies rank in live as they arrive, cheapest first.
5
Confirm and negotiate
Accept a quote with one click, or reply right inside that contact's own chat thread if they've countered — it's a real conversation, not just a list of numbers. Confirming locks in the vendor rate and your margin, computed instantly.
6
Dispatch and track
Generate the Lorry Receipt and share it straight to the assigned vendor's WhatsApp. If the driver's on the driver app, dispatch status — departed, reached loading, live location — updates on its own as the trip moves.
Driver app optional
7
Close it out with proof of delivery
Upload the delivery photo, then mark the advance and balance paid. Margin was already computed the whole time — nothing to reconcile in a spreadsheet afterward.
8
Bill the customer, and check the bigger picture
Generate a real GST tax invoice — GSTIN-aware, auto-numbered by financial year — straight from the delivered load. Then check Trips (which lanes you run most), Aging (what's overdue), and Money reports whenever you need the full picture, not just this one load.
That's the whole loop.
Free during the pilot. Your own login — everyone you contact stays exactly where they already are, on WhatsApp.
Start your free Fleet workspace → Have more questions? See the FAQ